Executive Assistant Level 1 (Peds Center) - Full Time - First Shift -

What Will You Do?
As an Executive Assistant at Pine Rest, you’ll be part of tight-knit team that believes in the healing power of your expertise and compassion. As an assistant and representative of a Group Director or Executive, this position plans, implements and completes assigned administrative projects and offers administrative support under minimal supervision. The Executive Assistant is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Principal Duties and Responsibilities:

• Plans and implements assigned projects from general directions given by Group Director/Executive, which may have program- or organization-wide significance.

• Under broad directives, may be responsible to develop and monitor departmental budgets.

• Performs secretarial duties including composing and typing highly sensitive correspondence, proof reading and editing materials for accuracy and clarity, gathering and interpreting data/information to develop administrative and statistical reports, and maintaining department files. Relieves Group Director/Executive and others as assigned by Group Director/Executive of administrative details where errors are likely to have moderate costs.

• Offers administrative support including but not limited to the following tasks: greeting and directing visitors or patients, answering questions based on knowledge of department/organization and policies, appropriately transferring and screening calls, prioritizing and maintaining calendars of Group Director/Executive and other members of the work group, making routine/complex travel accommodations, and inputting data into the computer system. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, records and other documents.

• Handles high level, sensitive information and materials.

What Does This Role Require?

Education/Experience:

• Position requires a minimum of five years of progressively responsible support services work.

• Position requires completion of high school and additional training related to duties above; Bachelor’s Degree preferred.