Executive Assistant

1. Administrative Support:

   • Manage calendars, schedule meetings, and coordinate appointments for senior attorneys and executives.
   • Handle correspondence, including emails, phone calls, and drafting professional communications.
   • Prepare and edit documents, presentations, and reports with a high degree of accuracy.

2. Legal Support:

   • Assist with case preparation, including managing documents, filing court documents, and tracking deadlines.
   • Liaise with clients, court personnel, and other legal professionals as needed.
   • Conduct legal research and organize case materials under the direction of attorneys.

3. Project and Event Management:

   • Coordinate special projects, events, and conferences, ensuring all logistical details are handled.
   • Track project timelines and deliverables, providing updates to leadership as needed.

4. Office Operations:

   • Maintain filing systems (electronic and physical), ensuring confidentiality and organization of sensitive information.
   • Oversee travel arrangements and expense reporting for executives.
   • Support human resource tasks, such as onboarding new team members or coordinating training sessions.

5. Client and Stakeholder Engagement:

   • Serve as the primary point of contact for internal and external stakeholders on behalf of the executive team.
   • Foster professional relationships with clients, maintaining a positive and polished demeanor.

Education and Experience:

• Bachelor’s degree preferred, or equivalent experience in administrative or legal support roles.
• Minimum 3-5 years of experience as an executive assistant, preferably in a legal or professional services environment.

Skills and Competencies:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with legal software and document management systems (e.g., Clio, NetDocuments, or similar).
• Ability to prioritize and manage multiple tasks with a high level of discretion and confidentiality.
• Professional demeanor with excellent interpersonal skills.
• Bilingual Preferred not Mandatory - English/Spanish

Benefits

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and inclusive work environment.

If you are a detail-oriented professional with a passion for supporting leadership in a dynamic legal setting, we encourage you to apply.